Access documents anytime, anywhere.

Easily access documents remotely or from multiple office locations. 

Centralize Documents

Centrally connect documentation records across multiple locations.

Improve Accessibility

Be more flexible and work from virtually anywhere.

Share Controlled Documents

Share documents with sites, users, suppliers and customers.

Gain Full-Traceability

See an electronic timeline of all document changes. 

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Free up time with document control tools built-in to QT9™ QMS.

QT9's document control platform is your all-in-one solution for better document management.

Revision Level Control

Assign approver/s and approve, reject or verify documents with version control.

Email Alerts

QT9 QMS automatically sends email alerts and reminders when documents need to be reviewed.

Real-Time Reporting

See the status of document requests and track the full history of documents.

Parent/Child Relationships

Assign affected documents to any document in the system. System warns users as changes are made.

Master & Display Copies

Control requirements for both a master file (native format) and a display file (locked PDF) for any document.

Electronic Approvals

Electronically review and approve documents with FDA 21 CFR Part 11 electronic signature compliance.


Automatic archiving of old document revisions into obsolete documents.

Attach Related Files

Attach unlimited files to any document request.

Document Numbering

Customizable document numbering/coding allows you to reference documents.

Manage Any Document Type

MS Office, PDF, SolidWorks, AutoCAD, image files & more.

Trigger Training Events

Link documents to the training module & automatically generate training records.

Control Access

Control requirements for who can manage document creation, controlled processes and approvals.

Explore 25+ Modules Included

Frequently Asked Questions: Document Control

What is document control?

Document control, also called document management, is the process an organization uses to ensure that important documentation is created, approved, revised, distributed, tracked and stored systematically throughout its lifecycle. It is a main component of business and manufacturing quality standards (such as ISO 9001 and GMP), with the goal being to demonstrate consistency and accuracy in operations.

What is a controlled document?

A controlled document is any form of documentation that specifies instructions or procedures necessary to ensure the quality and consistency of a product or service. Controlled documents are subject to formal review and approval as well as controlled modification, distribution, access and storage.

What is document control software?

Document control software automates the steps that make up a document management system, streamlining and centralizing document creation, approvals, revisions, distribution and storage. Document control software creates efficiencies by automatically triggering necessary steps throughout a document’s lifecycle, incorporating compliance efficiencies, such as traceability and electronic signatures, and being available anytime, from anywhere.

How does document control software work?

Document control software is typically cloud-based, meaning that it is stored, managed and available through the internet. Cloud-based document control software is accessible anytime, anywhere. Some companies offer an on-premise solution, where the software is installed and run on a local server and managed on site.

What are the benefits of document control software?
  • Central Repository: Document control software serves as a central location for all of your documentation, making it easier to find and deliver documents.
  • Audit Trail: Automated document control automatically creates an audit trail, allowing you to track the history of changes made to documents. This is especially helpful during the auditing process to demonstrate document control and quality control to regulators.
  • Risk Management: Document control software provides a clear record of specifications, requirements and procedures, allowing you to proactively address potential issues and contributing to better control over business outcomes.
  • Training and Onboarding: Having standardized and controlled documentation ensures that new employees receive accurate and consistent information, helping them integrate into their positions and contribute effectively.
  • Access Control: Security measures can be easily established based on named criteria, such as user, location and document lifecycle. Only verified users with authenticated permission can be given access and the documents are secure, encrypted and protected within the application.
  • Built-in Efficiencies: Document control software offers efficiencies such as automatically archiving obsolete documents; email alerts and reminders for changes, reviews and approvals; links to training; electronic approvals; and access to real-time data for better insight into your document control efforts.
Why should I use QT9 QMS for my document control?

QT9’s QMS software is a highly rated, affordable, easy-to-use quality management system that excels at, not only document management, but all of the processes that go into providing high-quality goods and services that are FDA and ISO compliant.


QT9 QMS has 25+ modules that come standard, including document control, risk management, corrective actions, employee training and supplier management. QT9 QMS also offers unlimited scalability and traceability.


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Get a real-time view of your documents.

Track the entire lifecycle of your documents from an all-in-one document control software system.

Dynamic Dashboard Grids

Quickly view documents from the QT9 dashboard, and easily personalize the view with the data that is most important to you.

Traceability & Transparency

QT9™ QMS includes document control procedures that ensure documents get reviewed and approved timely.

Easily Work Remotely

Manage documents from your desktop, tablet or mobile device from anywhere you have internet.

QT9™ QMS is flexible document management software.

Connect multiple operations

With multiple modules included, it is easy to connect data across locations, departments and people.

A solution that scales with you

Whether you are a large corporation or a small start-up you can use as many modules as you want.

Cross-Platform Support

Whether you use Android, iOS or Windows, QT9 works from virtually any web browser.

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